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Project Charter Decision Matrix Exercise
Based on your selected project complete the Project Charter Decision Matrix. The Word document template provided will allow you to click on the desired box to provide an “X” for that selection. After completing the matrix you will provide justification for each of your selections based upon the provided scenario. You will then provide your recommendation of whether “no project charter”, a “mini project charter” or a “full project charter” would be required and why.
The document should be single-spaced, 12 point Times New Roman font. The template is already formatted this way so do not change formatting. Complete the entire assignment within the provided template. Delete instructions prior to submitting. Project Title/Business Case should be on page 1. Decision Matrix should begin on page 2 and be formatted to be only one page.
Attached files – 1) Selected project details 2) Decision Matrix
Instructions for Decision Matrix and Justification
Instructions: You will need to copy and paste your Business Case from Problem Set #1. This needs to be single spaced and only the Business Case; not the element essay.
On the next page you will find a Decision Matrix. You will complete this Decision Matrix based upon your selected project and Business Case from Problem Set #1. Do not just randomly select categories. You must think about your project thoroughly. Selections must make logical sense. For example, under Multidisciplinary, you would not mark “Four or more disciplines involved” and the select “2-3 people” under Staff Commitment. Ensure that this chart remains on a single page.
An important aspect of Project Management is deciding between two (2) or more options that can 1) all be good decisions or 2) may all be bad decisions but a decision must be made and that decision justified. After completing the Decision Matrix, you must justify each of your selections for all of the categories reflected in the Decision Matrix. For each of the Decision Matrix components you will state specifically why you made the selection you did in the Decision Matrix. These justifications need to provide specific evidence from the selected project to justify your selection. For example, under Resources, if you mark “little or no monies, supplies or change in resources” you would not just state “it requires few resources and is only $150,000”. You would need to explain why $150,000, in your opinion, is not a lot of money and why few supplies or resources are needed. Or if you marked “Requires significant resources and or additional FTEs (Full Time Equivalents) you will need to state why the project will use significant resources, why the funding is substantial and/or why more personnel will be needed. Thoroughly explain and justify your selections! This needs to be at least a full paragraph (minimum 50 words each) explaining your thought process behind the decisions you made!
Delete instructions prior to submitting. Project Title/Business Case should be on page 1. Decision Matrix should begin on page 2 and be formatted to be only one page.
Business Case (single spaced; do not include element essay):
Justification for Matrix Selections
Potential Risk Levels:
Communication & Education:
Initiating a Project
Link to project:
The contemporary trends impart urgency to planning for recreational parks and open spaces now if individuals continue to enjoy the facility’s benefits in the future. Parks and community centers play a vital role in community and neighborhood well-being. The selected project includes rehabilitating the local community park and recreation center, which has been experiencing neglect over the years, resulting in a decline in functionality and quality. The project seeks to improve various areas, such as replacing sewer and water pipes, elevator installation, gym floor and wall repairs, restroom remodeling, and footpath and ventilation improvements. The materials proposed to be used will be cost-efficient and environmentally friendly. The project manager will be fully accountable for the project and will be held accountable for identifying functional managers with vast knowledge in the areas outlined. The project will run for 18 months and is expected to cost $2,900,000. The amount will cater for material acquisition, salaries and wages, maintenance, and other miscellaneous activities. The completion of the project will enhance the community’s access to recreational opportunities and promote a healthier and more active lifestyle.
The project involves refurbishing and renewing an existing recreation center and park facilities. While the recreational space already exists, the project seeks to introduce new elements, including improved infrastructure, upgraded amenities, enhanced community space, and renovated spaces. To meet the desired specifications, the project requires interdependent tasks, including demolitions, landscaping, and construction.
The renovation project has a definite beginning and end, and it carefully follows a specific timeline incorporating planning, design, construction, and completion phases. An ideal project involves a series of phases that must be completed and approved by the project manager before proceeding to the other phase (Kloppenborg et al., 2018). The selected project team will complete the tasks within a predetermined schedule to ensure the project is delivered within the allocated timeframe.
Several Interdependent Tasks
The Rehabilitation of Local Community Park and Recreation Center project encompasses different interdependent tasks. Such tasks involve conducting needs assessments, obtaining renovation permits, securing finances, purchasing materials, overseeing the renovation, and coordinating community engagement processes. Notably, the completion of each task plays a vital role in the proposed project’s success.
The project seeks a unique and improved recreational center for the local community. The renovated facilities will offer better accessibility, updated amenities, and a more welcoming environment for users. Installing an elevator will allow the aging community and people with disabilities to move easily from one floor to the next. Community support will allow the project team to realize their goal effectively.
Project Title: Renovation of the Local Community Recreation Center and Park to Enhance Community Engagement and Well-being.
The community has been struggling with proper recreational space, forcing them to move to other areas to access such spaces. The struggle has resulted in the urgency to renovate the recreation center and park. After a detailed deliberation with the community, local authorities, and financiers, it was decided that renovating the park would be efficient and helpful to the community, especially the senior community finding it hard to travel long distances to access a similar facility. The engineers have estimated that the task will take 18 months, costing $2,900,000. The project will provide a hub for fitness programs, recreational activities, and community events.
Kloppenborg, T., Anantatmula, V. S., & Wells, K. (2018). Contemporary project management. Cengage Learning.
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